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The Risks of Having Company Email on Your Personal Phone

By Nextrio on May 14th, 2013 Facebooktwittergoogle_plusredditlinkedinmailby feather

As businesses become increasingly reliant upon digital data and cloud-based IT management, more and more workers are beginning to access company data, including email, from their personal mobile devices. While this is a convenient way to stay in the loop while you are out of the office, it may have unpleasant consequences that you don’t expect, including:

Phone Confiscation

If you company needs access to your data for legal reasons, and you have a company email account on your personal phone, corporate lawyers may be able to force you to surrender your phone to a court. Because of various legal and bureaucratic processes, you probably won’t get your device back for weeks or even months after it is confiscated.

Data Discovery

Once your personal phone is in the hands of a court or other legal entity, it can be searched for any and all relevant data that may pertain to the case in question. Your personal phone calls, text messages, and even photographs may be available to scrutiny, depending on the severity of the litigation involved. This can apply even if you have merely synced your personal phone to your company computer and shared contacts between the two devices.  

Information Loss

While they are searching your phone for relevant data, authorities are not obligated to take care of your personal information. If you have personal emails, photographs, or other irreplaceable files in your phone’s memory, you may find upon the device’s return that all this information has been erased by the officers of the court or the company lawyers. On the other hand, if you are an employer who allows employees to use their own devices, you can lose valuable information if you cannot compel legally terminated employees to surrender the contents of their phones.

If you need help managing your company’s information technology needs, Nextrio can help. We provided complete managed IT services to companies of all sizes in Phoenix and Tucson. Schedule a consultation with us today by calling (520) 545-7191.