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How to Overcome Email Overload

By Nextrio on September 14th, 2012 Facebooktwittergoogle_plusredditlinkedinmailby feather

In today’s technology-driven business world, email dominates communication. It’s quick, easy, and versatile, but still causes its fair share of headaches. Though you may be able to get through dozens of emails in a day, dozens more go unanswered; meanwhile, coworkers, clients, and potential business partners grow impatient. Luckily, there are several ways you can overcome email overload:  


Set time aside for emails

Though you may be tempted to check your inbox throughout the day, doing so is an inefficient use of time. In order to give your emails the focus they deserve, you should schedule uninterrupted time for them each day. Doing so can vastly improve your organization, overall response time, and time management.


Create multiple folders

In a given day, you’ll likely get dozens of emails regarding several different subjects. In order to make this wall of communication seem less daunting, you should create a folder for each subject and organize your emails accordingly. That way, you can easily locate emails for future reference.


Unsubscribe to spam

Though many of your emails are relevant to work, you probably get quite a few spam emails from travel websites, political parties, non-profit organizations, and so on. In order to prevent your relevant emails from getting buried, you should either unsubscribe to these spam emails or keep them out of your inbox by marking them as spam.


Get to know your software

Every email program has features that make it easy to send, receive, and organize emails. For instance, Microsoft Outlook 2010 allows you to filter out redundant information in email discussions. In order to get the most out of your email experience, you should learn all you can about your email software—either from a tutorial or a computer support professional.


If you’d like to discover new ways for your business to effectively use technology, then contact the experts at Nextrio. Over the past decade, we’ve provided business IT services to more than 1000 organizations throughout Tucson and the Southwest. Don’t let your IT problems impact productivity—call us today at (520) 545-7100 for outstanding computer support.