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Does Your Office Have a Password Policy?

By Nextrio on June 08th, 2012 Facebooktwittergoogle_plusredditlinkedinmailby feather

When you think of IT security, you may imagine invasive malware or spyware and wonder how an antivirus program can protect your business network from such threats.

Yet, there is an often-overlooked component of IT Security that starts with the computer users in your office. Think about your workplace and how much sensitive information and data resides on workers’ computers and within cloud-hosted documents.

What if information like your company financial statements, clients’ credit card information, or even sensitive intellectual property got into the wrong hands? The entire future of your organization could become compromised.  To protect against such risks, Nextrio suggests that businesses develop and enforce password policies. Read on below for more tips on how to create an office password policy:

Come up with a list of password best practices. Create a policy document and cull some of the best practices for secure password creation from thought-leaders on the Web. Some best practices include using seven or more characters and incorporating upper- and lower-case letters and numbers. Experts also recommend changing passwords every two to three months and avoiding series of numbers, like “123” or letter combinations that spell real words.

Educate employees about password security.

Distribute your password policy document to all employees. Take a few minutes at your next meeting to review the policy, stress why it is important, and answer any questions. If workers understand the risks of poor passwords, then they will be more likely to follow your new password guidelines.

Leverage built-in software security features. Most software today requires complex passwords with at least eight characters, one capital letter, and one numeral. Office 365, the cloud-based business productivity suite from Microsoft, includes a 90-day password expiration feature. This setting automatically prompts users to change their passwords every three months for heightened security. There are also tools like LastPass and OneLogin that can help users to manage all of their password needs securely in one place.

To learn more about keeping your Tucson business IT secure, contact the computer support experts at Nextrio. We can get your business IT and network security up-to-speed. Visit Nextrio online, or contact us today by calling (520) 545-7100.