As one of the most commonly used email applications for business, a solid understanding of Microsoft Outlook goes a long way in the workforce. There are many lesser-known tips and tricks of Outlook you can learn easily and impress even your boss. Here are just three to get you started:
Save Attachments with a Single Click
Rather than wasting time tracking down and opening every attachment individually, Outlook lets you save your attachments with just one click. All you have to do is hold down the Ctrl key when you click EZDetach button in the Outlook toolbar. Your selected attachments will automatically save. This can save a great deal of time, especially when working with multiple emails.
Store Outlook Messages on a CD or DVD
CDs are great storage devices for emails that must be saved for future reference, but are not worth the space they take up on an overloaded computer. The MessageSave button on the Outlook toolbar allows you to store individual emails as files on a CD or DVD, as Outlook cannot export actual emails. Your emails will be archived as files on the disk, at which time you can organize them however you would like. You can also use MessageSave to store important emails as files on your computer.
Save Sent Files in Different Outlook Folders
Outlook automatically saves sent emails in the “Sent” folder. However, some sent emails are important enough to have their own folder for later access, such as those sent to important customers or regarding a specific matter. The SimplyFile application in the toolbar allows you to organize your sent emails however you would like, and can also remember filing patterns to save you time. SimplyFile can be downloaded for free off of the Internet.
If you want to get a better understand of business technology like Outlook for your employees, your coworkers, or just yourself, call Nextrio of Tucson at (520) 519-6301. From strategic planning to cloud computing, our IT experts can help solve all of your toughest technology needs. You can also visit our website to sign up for our upcoming Outlook workshop on February 22.