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Company Data Storage and Security: What You Need to Know

By Nextrio on January 28th, 2015 Facebooktwittergoogle_plusredditlinkedinmailby feather

454406931Just when we thought we’d seen it all in 2014, Sony’s network was attacked exposing scandalous, private correspondence embarrassing many and creating an international incident.  If Sony isn’t secure, how can we expect small businesses to be secure, especially with the cloud?  No one is invincible, but taking prudent steps is important in the continuous process of network security.

Recognize the risk.

While larger companies rely on dedicated personnel for protecting against security breaches, smaller businesses don’t always recognize the serious risks of data theft. Although breaches against large companies like Sony receive considerable attention, companies of all sizes are also vulnerable to data breaches. This is especially true when employees work remotely, as their laptops and mobile devices still require the same level of security as their office technology.

Devise difficult passwords.

The most secure passwords for businesses use several characteristics, including upper and lower case letters, numbers and symbols, to deter against breach. An employee’s password or account should be protected with a password of at least 10 characters. At the same time, third party vendors should be limited in their access to a company’s data. Third party IT companies should only have access to the necessary data for performing their jobs.

Separate personal and corporate data.

It should be intuitive to keep personal and business data separate in a professional environment, but this is difficult in an increasingly “bring your own device” culture. When employees are able to use their personal cell phones or laptops at work, managers need to discuss cybersecurity policies regarding these devices. For example, employers need to make it clear what company information can’t be stored on personal computers and what encryption methods are required.

Call (520) 519-6301 to learn about securing your network. Nextrio is the trusted IT advisor for more than 1,000 small and medium sized organizations in the Southwest.