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3 IT Tips for Reducing Paper Usage in Your Office

By Nextrio on October 19th, 2012 Facebooktwittergoogle_plusredditlinkedinmailby feather

Though paper itself is relatively inexpensive, toner, ink cartridges, and printer maintenance can cost hundreds of dollars. Also, the more paper your business uses, the more of an impact you have on the environment. If you’re interested in saving money while reducing your office’s carbon footprint, you should consider these simple paper-saving tips:

Use data backups

Some businesses still prefer to print out every single document for their records. However, technology has given us much easier, cheaper, safer, and more compact ways of storing and organizing data. For example, you can keep important documents safe by storing them on external hard drives, online backup services, or both. For help finding the best backup solutions for your office, you should speak with an IT professional.  

Get a scanner

Copiers are one of the biggest culprits of excessive paper use. Luckily, a good scanner can help reduce the burden on your copiers and printers. Instead of making dozens of copies of a document, you should scan it once and send it to your coworkers as an electronic file. That way, they can still get all the necessary information without bringing paper into the equation. Since there are dozens of kinds of scanners out there, you shouldn’t have trouble finding the perfect one for your office.   

Print double-sided

Many people only use items once before throwing them away. If you’re printing on one side of your paper, for example, you’re using twice as much paper as necessary. One way to reduce paper use is to buy printers and copiers that print on both sides of the paper—another is to place used sheets of paper back into your machines and print on the other side before recycling.

Reducing paper is just one of the many ways you can streamline your business. For help exploring more sophisticated IT solutions, you should contact the computer support professionals at Nextrio. We’re proud to provide businesses throughout Tucson and the Southwest with the IT support they need to stay competitive in the 21st century. Call us today at (520) 232-5419 for more information.